Wafa Bilal

- Coordination: Coordinated meetings between stakeholders to facilitate timely resolution of policy and strategy issues.

- Activity Management: Effectively managed program activities across area offices and partner organizations to ensure alignment with project objectives and efficient resource utilization.
- Fund Management and Tracking: Monitored and tracked budget allocations and consumption rates to ensure funds were utilized according to plan, maintaining budgetary accuracy and accountability.
- Activity Follow-Up and Reporting: Regularly monitored activity progress and achievement milestones, identifying and addressing incomplete activities to ensure timely project completion and successful implementation.
- Counterparts/Field-Level Agreements Process Management: Led the finalization of FLAs and other partner agreements, overseeing proposal design, development, review, and endorsement in close coordination with area offices to ensure quality and compliance.
- Partner Support and Advisory: Provided guidance and technical advice to partners on resilience-related activities, supporting effective program design, and enhancing the sustainability of interventions.
- Climate Change Integration: Developed strategies to integrate climate resilience into program activities, identifying and implementing best practices for adapting resilience projects to mitigate the impacts of climate change and enhance community adaptive capacity.

- Contributed to the formulation of the long-term strategy for the organization's overall policy framework.

- Developed proposals, roadmaps, and reports for each potential improvement.

Programme and Policy Officer- Emergency unit -SO1

- Responsible for managing SO3 related GFA and FFA, in full-cycle.
- Responsible and accountable for effective and efficient Counter Parts/FLAs process finalization, proposal design and development, review and endorsement, in close coordination with assigned AOs
- Full cycle programme management in close coordination with CBT and supply chain, VAM, M&E review monitoring reports and inform programming), mainstreaming of protection, gender, safeguards and conflict sensitivity.
- Responsible and accountable for full information management for operations in the respective AOs: tracking of the most up-to-date data on beneficiary numbers, resources distributed and status of implementation, both GFA and FFA.

- Responsible for managing SO3-related GFA and FFA, in full cycle. - Responsible and accountable for effective and efficient Counter Parts/FLAs process finalization, proposal design and development, review and endorsement, in close coordination with assigned AOs.
- Full cycle programme management in close coordination with CBT and supply chain, VAM, M&E review monitoring reports and inform programming, mainstreaming of protection, gender, safeguards, and conflict sensitivity.
- Responsible and accountable for full information management for operations in the respective AOs: tracking of the most up-to-date data on beneficiary numbers, resources distributed, and status of implementation of General food assistance (GFA).

- Forecasted trends based on the distribution cycle to assist the organization in making strategic decisions.

- Developed proposals, analysis, and reports for each potential improvement.

- Responsible for reviewing FLA packages and budget process, and collaborating with relevant units as necessary.
- Support the area offices/Field offices with the analysis and process of the CPs', and ensure timely payments and financial reports are processed.
- Provide specialized project management support to the IKI project and ensure that the various activities are performed within the established targets, following WFP's policies and procedures.
- Support Area offices and field Offices with the design and implementation of specific IKI activities.
- Supported in coordination and collection of monitoring and evaluation data for IKI project. Prepare a range of reports and data analysis.
- Assist with the coordination activities of other UN agencies as part of WFP's role as the lead agency in Sudan under the IKI project implementation.
- Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities.

- Provide technical support and assist in the development and implementation of various activities and processes within the IKI project implementation.
- Provide training and guidance to staff in interpretation of partnership management and FLA development.
- Support the capacity building of WFP staff, cooperating partners, and national government within the specific technical.
- Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
- Support the Programme Officer with organizing events, trainings, and conferences outlined under the IKI project.

-Program Assistant-, CETA Area Office

- Following up on related FFA (PSN/PHL) POs, payments, and clearance. - Maintain records and ensure proper updates on FFA/PSN (Refugees/IDPs) and PHL Field Level Agreements for the unit, and follow up on finalization of Field Level Agreements.
- Support in monitoring and following up with the FO in the implementation of the PSN/PHL activities and the reports.
- Following up on the proper and timely entering of the data in COMET.
- To assist in following up on the progress of the implementation cycles and participating in FOs to follow progress.
- Ensuring and consolidating the report writing from the FO.
- Support SCOPE roll-out in CETA through coordinating, facilitating arrangements to start the implementation of the activities.
- Following up on CBT distribution plans and ensuring the CBT unit proceeds with FO/CBT CO.
- Following for deadlines sensitive grants-support in proper assignment of expenditure against grants.
- Identify appropriate FFA activities to be implemented in CETA (center, east, and three areas) and conduct training workshops for field staff and counter parts.
- Initiate the payment process for CPs in the CETA region through the use of WFP Information Systems, ensuring IPSAS compliance.
- Follow up on financial closures and ensure relevant action is undertaken.
- Participation in meetings with Cooperating Partners.
- Conduct food security assessments and participate in evaluations and Joint Assessment Missions (JAM) missions across CETA areas.
- Make information available for country briefs, country profiles, and other related purposes; ensure project cycle deadlines are met.
- Work on project design for recovery activities (Food for Assets/Training), including making regular field visits to track progress of activities, discussing project implementation with CPs, preparing operational plans, and writing reports on progress and outstanding issues.
- Provide administrative support to field offices, including liaising with other units on field office requirements.
- Using WFP's Information Systems, enter new and revised data, such as new estimates/budget revisions, and cost information.
- Review incoming documents and draft correspondence related to the field of work.

- Provided administrative support to the executive team, including scheduling meetings and managing calendars.

- Register and track invoices in the WFP tracking system.
- Check, verify, and process Jet A1 fuel invoices received from all over the field.
- Timely prepare Purchase Requisitions for all Jet A1 fuel uplifts in Sudan.
- Liaise with UNHAS officers to maintain an accurate record of drummed fuel in the field.
- Prepare and submit crew passport/visa application to MOFA.
- Tracking UNHAS inventory NFI's.
- Field support: Receive stationery and NFI's requests from the field and dispatch accordingly.
- Responsible for the office property.
- Timely prepare Purchase Requisitions for all Non-Food Items necessary for UNHAS.
- Responsible for drivers and the movement schedule.
- Follow up all other administrative issues of the office

- Assist in liaising with different government ministries/departments such as the Ministry of Foreign Affairs and Sudan Security on all matters pertaining to travel permits, stay permits, exit, and entry & re-entry visas for expert consultants. - Responsible for the office property.
- Responsible for preparing UN badges, issuing, and renewing.
- Responsible for drivers and the movement schedule, and their UN driving license.
- Responsible for staff attendance control.
- Assist in following up with Airlines, bookings, confirmations, collection of tickets for all experts, consultants, and missions.
Prepare the monthly expenses sheet.
- Responsible for tracking the telephone and Thuraya bills.

- Assist in handling operational matters including UN security clearance, travel permits & visas.
- Maintain an information tracking system of staff movement and field missions and follow-up with the office admin & Finance Department to ensure that all necessary actions (contracts, security clearance, travel permits, TAs, etc...) have been timely requested.
- Handling of the filling system security clearance, visas, travel permit, projects, etc.
- Assist with staff attendance control and maintenance of attendance records for both employees and officials.
- Assist with the maintenance of the administrative files, correspondence, archive, rules and instructions, general bulletins, and reference system.
- Assist with managing local employees' personnel files.
- Responsible for issuing, obtaining, and extending UN ID cards.
- Responsible for preparation of chart on personnel matters (phone list, flow chart, etc.) And employment certificates.