MS-Office (Excel,PPT,Word
Muhammad Waqas
Administration & Security
Karachi, Sindh
Summary
Proven track record in enhancing operational efficiency at Shan Foods Private Limited, adept in office administration and project management. Spearheaded cost-saving initiatives and streamlined travel arrangements, demonstrating exceptional organizational skills and SAP proficiency. Achieved significant improvements in cross-functional team productivity and resource allocation, embodying leadership and strategic planning capabilities.
Overview
9
9
years of professional experience
3
3
Languages
Work History
Executive Administration
Shan Foods Private Limited
03.2022 - Current
- Facilitated company growth through cost-saving initiatives by onboarding travel vendors and expanding residential hotel facilities across Pakistan.
- Contributed to business success by collaborating with cross-functional Sales and Marketing teams, both local and international, on various projects and Visa Support.
- Enhanced executive efficiency by ensuring timely scheduling of domestic and international travel, while managing invoices, GL, cost center reports, and other deliverables through SAP.
- Optimized resource allocation by accurately tracking CAPEX and AOP budgets, and managing expense reports for all SFPL facilities.
- Led staff and vendors in delivering high-quality service to the owner and guests, while managing logistics, catering, agendas, and travel arrangements for meetings and event planning for the Board of Directors and MANCOM.
- Enhanced team productivity by maintaining an organized and well-stocked supply inventory.
KPO Operations
Shan Foods Private Limited
06.2019 - 02.2022
- Oversee corporate administrative affairs and general administration of SFPL, ensuring smooth operations across all functions.
- Ensure compliance with Good Manufacturing Practices (GMP) and Health, Safety, and Environment (HSE) standards on the shop floor.
- Manage housekeeping operations, supervising a team of 50 NM staff across three shifts to maintain cleanliness and efficiency.
- Coordinate with vendors to manage scrap disposal in compliance with EPA standards, ensuring proper environmental practices collect certifications in result for audit compliance.
- Experienced in managing pest control compliance for operational facilities, maintaining a hygienic environment that meets QA-approved standards for manufacturing.
- Oversee repair and maintenance of operational floors to ensure compliance with ISO, Jakim Halal, BRC, and FSSC audit standards.
Shift Supervisor Admin & Security
DAWN Bread Private Limited
11.2017 - 05.2019
- Maintained workplace safety by enforcing strict adherence to company policies and industry regulations.
- Managed the pool cars for travel within Sindh and Karachi, ensuring in-house maintenance and repair as needed.
- Coordinated with travel agencies for ticket issuance and visa-related services.
- Monitored the presence of security staff at all facilities, ensuring compliance with health codes at entrances and maintaining high cleanliness standards throughout the facility.
- Ensured production areas were clean and well-organized to prevent violations and avoid unnecessary work delays.
- Provided staff transportation and maintained records, while addressing sales vehicle inquiries for Units A and B.
- Enforced company policies and regulations with employees at the main entrance.
- Streamlined inventory management to reduce waste and optimize stock levels for sales vehicles used in daily operations.
Assistant Admin & Security
Soorty Enterprises Private Limited
01.2016 - 10.2017
- Ensure timely movement of garments by coordinating vehicle alignment and managing logistics through the Vehicle Management System (VMS).
- Oversee timely delivery of courier parcels and receivables to the facility, collaborating with courier services such as DHL, TCS, and Leopard’s.
- Manage timely delivery of canteen items and oversee the in-house cooking facility, maintaining accurate records for headcount-based billing.
- Maintain detailed records of security personnel and ensure adequate guard availability at all facility gates through coordination with vendors.
Education
MBA - Industrial Management
Institute of Business Management
Karachi, Sindh, Pakistan 04.2001 -
BBA - Marketing & Finance
Preston University
Karachi 04.2001 -
Intermediate - Commerce
Government Degree Boy's College
Karachi, Pakistan 04.2001 -
Matriculation - Computer Science
Army Public School & Colleges System
Karachi, Sindh 04.2001 -
Skills
Office Administration & Travel Coordination
Scheduling Travel Arrangements & Event Management
Excel spreadsheets & SAP
Quality Control & Project Management
Administrative Support ,Filing and data archiving
Software
WMS "Exceed 39"
VMS (Vehicle Management System)
SCM (ERP solution by Sidat Hyder)
SAP (S4HANA)
Timeline
Executive Administration
Shan Foods Private Limited
03.2022 - Current
KPO Operations
Shan Foods Private Limited
06.2019 - 02.2022
Shift Supervisor Admin & Security
DAWN Bread Private Limited
11.2017 - 05.2019
Assistant Admin & Security
Soorty Enterprises Private Limited
01.2016 - 10.2017
MBA - Industrial Management
Institute of Business Management
04.2001 -
BBA - Marketing & Finance
Preston University
04.2001 -
Intermediate - Commerce
Government Degree Boy's College
04.2001 -
Matriculation - Computer Science
Army Public School & Colleges System
04.2001 -
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