Summary
Overview
Work History
Education
Skills
Timeline
Generic

Mohamed NASUR

Kassala

Summary

Accomplished Administrative Officer with a proven track record at UN World Food Programme, enhancing office productivity and cultivating strong stakeholder relationships. Expert in documentation control and staff supervision, I significantly contributed to strategic planning and project success. My prioritization skills and ability to manage deadlines have consistently driven operational efficiency and achievement.


Highly motivated administrative professional with experience in streamlining office operations and improving efficiency. Strong focus on team collaboration and achieving results, flexible with changing needs. Adept in managing schedules, coordinating meetings, and handling correspondence. Known for reliability, strong organizational skills, and effective communication.


Knowledgeable [Desired Position] with robust background in managing administrative functions and streamlining office operations. Effectively coordinated teams and resources, leading to improved productivity and efficient workflow. Demonstrated organizational and communication skills, ensuring smooth daily operations and timely completion of tasks.


Administrative professional with proven track record in managing office environments and facilitating efficient operations. Known for strong focus on team collaboration and adapting to changing needs, ensuring reliable support across various functions. Displays excellent organizational and communication skills, contributing to seamless office management.


Experienced with managing and optimizing office operations to enhance productivity. Utilizes strong organizational and communication skills to ensure smooth workflow and efficient task completion. Knowledge of team collaboration techniques and adaptability in dynamic work environments.

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.


Successful [Job Title] with experience supporting program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations. Proficient in [Software].



Overview

17
17
years of professional experience

Work History

Administrative Officer

UN World Food Programme
05.2022 - Current
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Updated reports, managed accounts, and generated reports for company database.
  • Enhanced overall office productivity through effective staff management and coordination of daily tasks.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Contributed to successful projects by providing essential administrative support and resource management.
  • Created, prepared, and delivered reports to various departments.
  • Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
  • Assisted in achieving company objectives through active participation in strategic planning sessions and goal setting initiatives.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.

Facility Manager

UNICEF
02.2022 - 04.2022
  • Supervised staff of [Number] in day-to-day activities.
  • Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
  • Evaluated facility operations and personnel for safety and health regulations compliance.
  • Enhanced safety standards by conducting regular facility inspections and addressing potential hazards promptly.
  • Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
  • Oversaw finances and made recommendations to reach or exceed budget in unforeseen circumstances.
  • Conducted inspections of facility grounds, external structure, systems and equipment.
  • Maintained inventory and ordered supplies to keep facility resources readily available.
  • Liaised with vendors to maintain equipment warranties, ensuring timely repairs or replacements when needed.
  • Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
  • Implemented inventory control systems to track supplies effectively, reducing waste while maintaining optimal stock levels.
  • Monitored electricity, gas and water systems for proper function to minimize costs.
  • Improved facility efficiency by implementing preventive maintenance programs and optimizing resource allocation.
  • Led facility management staff and consultants in producing business plan that focused on facility operations.
  • Collaborated closely with architects during new construction projects, providing input on best practices for efficient facility design.
  • Managed a team of technicians, providing training and guidance for improved performance and professional development.
  • Coordinated renovation projects for enhanced operational efficiency, overseeing contractor work to ensure timely completion.
  • Implemented preventive maintenance schedule, significantly reducing downtime and repair costs.
  • Implemented comprehensive emergency preparedness plan, significantly improving response times in crisis situations.

Procurement Associate

UN WFP
01.2015 - 01.2022
  • Developed strong relationships with key suppliers, fostering long-term partnerships and securing favorable pricing agreements.
  • Reduced order processing time by optimizing purchase order management system and enhancing communication with vendors.
  • Streamlined purchasing procedures by implementing a centralized procurement system, improving efficiency and reducing errors.
  • Supported continuous improvement initiatives by identifying areas for potential cost reductions and process improvements within the procurement department.
  • Coordinated timely delivery of goods and services by closely monitoring order statuses and addressing any delays or discrepancies as needed.
  • Conducted market research to stay informed about industry trends, using data-driven insights to inform future procurement decisions.
  • Increased operational efficiency by developing standardized templates for procurement documents, including RFIs, RFPs, and contracts.
  • Evaluated supplier invoices for accuracy, working closely with accounts payable team members to ensure prompt payment processing.
  • Improved supplier performance through regular evaluations and implementing corrective actions when necessary.
  • Achieved cost savings by negotiating contracts with suppliers and streamlining procurement processes.
  • Assisted in budget development for procurement activities, ensuring accurate forecasting of expenses related to purchasing materials.
  • Managed vendor selection process, evaluating proposals and analyzing bids to ensure best value for the organization.
  • Minimized supply chain disruptions by proactively identifying potential risks and implementing mitigation strategies.
  • Managed database of vendor details and pricing information to maintain organization.
  • Implemented policies and procedures for optimal purchasing methods and cost control.

Finance Assistant

UN WFP
08.2014 - 12.2015
  • Supported the finance team by processing invoices and expense claims promptly and accurately.
  • Helped reconcile bank statements and accounts and maintain accuracy and current records.
  • Assisted with preparation of monthly financial statements and reports to inform management.
  • Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year.
  • Processed daily financial transactions in support of finance team objectives.
  • Minimized risk of errors by accurately processing invoices, payments and other financial transactions.
  • Input financial data and produced reports using [Software].
  • Assisted in budget preparation for streamlined financial planning and forecasting.
  • Collaborated effectively with cross-functional teams to resolve any financial discrepancies or irregularities.
  • Increased efficiency with thorough maintenance of financial records and documentation.
  • Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
  • Streamlined vendor payment processes, ensuring timely disbursements to maintain strong relationships.
  • Organized budget documentation and tracked expenses to maintain tight business controls.
  • Reduced discrepancies in accounts receivable by closely monitoring customer payments and following up on overdue balances.
  • Managed office inventory and ordered new supplies when items were running low.
  • Entered financial data into company accounting system with stringent adherence to data security protocols
  • Resolved discrepancies in financial data to increase accuracy and reduce potential backlogs.
  • Maintained accurate records of financial transactions in alignment with regulatory requirements.
  • Pitched in to assist with special projects and additional tasks.
  • Generated reports for budgeting, forecasting and financial analysis to track results against target profit margins.
  • Proactively identified potential risks within the organization''s finances, alerting management to concerns as needed.
  • Supported development of financial strategies with comprehensive market research and analysis.
  • Ensured compliance with financial policies and regulations, conducting thorough reviews of financial activities.
  • Enhanced team productivity with organization of financial documents, making information retrieval more efficient.
  • Improved financial record accuracy by conducting regular audits, identifying discrepancies early.
  • Contributed to cost reduction initiatives by analyzing expense reports and identifying areas for savings.
  • Reduced errors in financial statements with meticulous attention to detail during data entry and reconciliation processes.
  • Enhanced accuracy of financial forecasting by analyzing trends and past performance data.
  • Optimized cash flow management by closely monitoring incoming and outgoing funds.
  • Supported senior finance staff with ad-hoc analysis, providing critical data for strategic decision-making.
  • Improved financial forecasting by contributing to development of more accurate budget models.
  • Improved stakeholder confidence by maintaining up-to-date and accurate financial records.
  • Assisted in preparation of monthly financial reports, ensuring accuracy and timeliness for management review.
  • Facilitated timely vendor payments, maintaining strong relationships and ensuring service continuity.
  • Played key role in implementation of new payroll system, ensuring smooth transition and accurate salary processing.
  • Contributed to successful audit completion, preparing necessary documentation and answering auditor queries.
  • Supported budget preparation efforts, gathering necessary documentation and historical data for informed planning.
  • Strengthened internal controls by identifying weaknesses and suggesting improvements.
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
  • Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
  • Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.

Logistics Specialist

ZOA
01.2011 - 08.2014
  • Tracked supply, equipment and product inventory quantities to maintain necessary levels.
  • Coordinated incoming and outgoing shipments to maintain schedules.
  • Managed inventory levels for optimal cost savings and minimal stockouts.
  • Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
  • Monitored performance of logistics operations to identify areas for improvement.
  • Implemented and developed supply chain strategies to optimize efficiency.
  • Devised routing plans and schedules to facilitate safe and timely delivery of goods.
  • Created and managed budgets related to logistics and transportation.

Human Resources Manager

EMEREGENCY
06.2010 - 12.2010
  • Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
  • Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
  • Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
  • Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
  • Managed complex benefits administration, ensuring accurate enrollment and timely processing of claims.
  • Facilitated onboarding sessions and on-the-job training for new hires bolstering position knowledge and skillset.
  • Motivated employees through special events, incentive programs, and constructive feedback.
  • Optimized payroll processing procedures for accuracy and timeliness using advanced software solutions.
  • Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
  • Provided expert guidance on labor laws and regulations, mitigating legal risks for the organization.
  • Developed comprehensive onboarding programs to facilitate smooth integration of new employees into the organization.
  • Regularly analyzed workforce trends to proactively address potential skill gaps or staffing needs.
  • Processed employee claims involving performance issues and harassment.
  • Reduced time-to-hire metrics by optimizing recruiting processes, utilizing technology, and streamlining candidate screening methods.
  • Implemented customized performance management systems, providing ongoing feedback and development opportunities for employees.
  • Facilitated open communication channels between employees and management by conducting regular town hall meetings or roundtable discussions.
  • Monitored and handled employee claims involving performance-based and harassment incidents.
  • Enhanced employee retention by implementing effective talent management strategies and fostering a positive work environment.
  • Implemented performance reviews and motivational strategies to elevate HR team results.
  • Motivated employees through special events and incentive programs.
  • Coordinated company-wide training programs to enhance workforce skills and promote professional growth.
  • Championed employee wellness initiatives to improve job satisfaction and reduce absenteeism.
  • Evaluated employee onboarding programs and presented strategic improvement recommendations to upper management.
  • Used technologically relevant digital systems to manage payroll and benefits programs.
  • Spearheaded successful recruitment campaigns, attracting top-tier talent to fill key company positions.
  • Promoted diversity and inclusion within the workplace by initiating targeted training programs and implementing inclusive hiring practices.
  • Enhanced employee retention by developing and implementing comprehensive onboarding programs.
  • Optimized talent acquisition strategies to attract high-caliber candidates, focusing on employer branding and competitive positioning.
  • Implemented performance management systems that provided clear metrics for employee evaluation and development.
  • Reduced employee turnover by analyzing exit interview data and implementing targeted retention strategies.
  • Increased employee satisfaction and engagement through creation and execution of targeted wellness and recognition programs.
  • Improved compliance with health and safety regulations by developing and implementing comprehensive training for all staff.
  • Supported business growth by aligning HR strategies with corporate objectives, fostering adaptable and high-performing workforce.
  • Enhanced employee career paths through development of clear progression plans and continuous learning opportunities.
  • Developed tailored training programs to enhance team skills and performance, addressing specific organizational needs.
  • Designed and executed leadership development programs, preparing high-potential employees for future management roles.
  • Improved organizational culture by initiating diversity and inclusion programs.
  • Streamlined HR reporting processes, enabling more efficient analysis and decision-making with improved data management practices.
  • Facilitated conflict resolution sessions, fostering positive work environment and maintaining high levels of staff morale.
  • Led HR team in supporting company expansion efforts, ensuring seamless integration of new employees and preserving company culture.
  • Facilitated successful organizational restructuring, ensuring smooth transitions and minimal disruption to operations.
  • Streamlined recruitment processes to improve time-to-hire, employing innovative sourcing strategies and technologies.
  • Conducted salary and market benchmarking analyses to ensure competitive compensation and attract top talent.
  • Enhanced team collaboration and efficiency by introducing innovative communication tools and team-building activities.
  • Led negotiations for employee benefits packages, securing cost-effective solutions while maintaining high-quality offerings.
  • Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
  • Distributed employee engagement surveys to identify areas of improvement.
  • Developed comprehensive process for new hires and reviewed new hire productivity, optimizing onboarding effectiveness.
  • Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.
  • Discovered and resolved complex employee issues that affected management and business decisions.
  • Instructed senior leaders on appropriate employee corrective steps.
  • Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
  • Identified and implemented appropriate strategies to increase employee satisfaction and retention.
  • Liaised between multiple business divisions to improve communications.
  • Created and implemented forward-thinking initiatives to improve employee engagement.
  • Utilized compliance tools, corrective actions and identification of deficiencies to mitigate audit risks.
  • Updated training processes by reviewing existing documentation, leveraging feedback from associates and working with legal and compliance teams.
  • Structured compensation and benefits according to market conditions and budget demands.
  • Maintained current knowledge of industry regulations and legislation to amend policies and promote compliance.
  • Reduced process gaps while supervising employees to achieve optimal productivity.

Logistics Assistant

ACF
07.2007 - 03.2009
  • Oversaw daily inventory counts to maintain data accuracy.
  • Prepared reports tracking information such as purchase orders, inventory numbers, and invoicing activities.
  • Worked with vendors to schedule daily pickups and weekly deliveries.
  • Improved supply chain efficiency by establishing strong relationships with key suppliers and carriers.
  • Managed purchase order processing from initiation to completion, verifying accuracy at each stage to prevent errors or delays in fulfillment.
  • Coordinated driver dispatch to accomplish daily delivery requirements.
  • Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
  • Provided exceptional customer service, addressing inquiries and resolving issues related to orders, shipping, and returns promptly.
  • Documented received materials into [Type] system.
  • Ensured accurate documentation, maintaining detailed records of shipments, invoices, and receipts for compliance purposes.
  • Generated, distributed and filed copies of all billing paperwork.
  • Contributed to the planning and execution of successful company-wide inventory counts on an annual basis.
  • Conducted regular audits of inventory levels to identify discrepancies and implement corrective actions as needed.
  • Implemented Lean principles within warehousing activities, reducing waste and increasing overall operational efficiency.
  • Reduced order fulfillment times with effective coordination of logistics processes and transportation schedules.
  • Facilitated smooth communication between internal departments such as sales, purchasing, production planning for seamless logistical coordination.
  • Participated in the selection process for new vendors or carriers based on quality, reliability, and cost-effectiveness criteria.
  • Maintained a safe work environment by enforcing strict adherence to safety regulations and protocols.
  • Coordinated with customs brokers to ensure proper documentation for international shipments, preventing delays or penalties.
  • Collaborated with cross-functional teams to optimize logistics processes, resulting in cost savings and increased productivity.
  • Monitored inbound shipments proactively identifying potential delays or disruptions allowing for early intervention measures.
  • Assisted with employee training programs related to warehouse safety protocols and equipment operation procedures.
  • Supported continuous improvement initiatives within the logistics department through active participation in process reviews and implementation of best practices.
  • Researched industry to analyze competitors, understand market conditions and identify trends, opportunities, and threats.
  • Tracked orders and notified customers of status or potential delays.
  • Coordinated with freight forwarder to provide vendor shipping details and obtain shipping updates.
  • Conducted data analysis to identify bottlenecks in supply chain and develop solutions to optimize operations.
  • Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
  • Built long-term relationships due to prompt and courteous service.
  • Supported senior company leaders by delivering reports outlining performance to drive process improvements.

Education

Master of Science - Business And Managerial Economics

West Kordofan
Alfula
12-2021

Skills

  • Scheduling and calendar management
  • Documentation and control
  • Scheduling appointments
  • Payroll and budgeting
  • Supervising staff
  • Deadline-oriented
  • Prioritization
  • Administrative operations

Timeline

Administrative Officer

UN World Food Programme
05.2022 - Current

Facility Manager

UNICEF
02.2022 - 04.2022

Procurement Associate

UN WFP
01.2015 - 01.2022

Finance Assistant

UN WFP
08.2014 - 12.2015

Logistics Specialist

ZOA
01.2011 - 08.2014

Human Resources Manager

EMEREGENCY
06.2010 - 12.2010

Logistics Assistant

ACF
07.2007 - 03.2009

Master of Science - Business And Managerial Economics

West Kordofan
Mohamed NASUR